Data Field Descriptions
The system is highly configurable. As a result, system data can vary by name and/or type.
The high-level descriptions in the tables below detail general data fields and categories you can encounter in the system.
See your program leadership for program-specific data files and fields, including:
- Data file layouts and format
- Expected file contents
- Field names
- Field descriptions
- Valid field values
The information below applies to both live data seen when you log in to the system, as well as to file data.
Organization Data
An organization is an entity in a customer's organizational hierarchy. Organization data generally includes, but is not limited to, the information below.
Names may vary.
| Name | Description |
|---|---|
| Name | Name of the organization |
| Type | Type of the organization, such as district, public school, or private school |
| School Type | Type of school, such as elementary, middle, or high school (shown when you select School as Type) |
| Contact Name | Person designated as the point-of-contact (POC) between the organization and Pearson for testing activities and materials shipments. The contact details for mailing and shipping may or may not match the POC. |
| Contact Address | POC address. May include phone, fax, email, etc. |
| Mailing Contact Name | Person designated as POC for all mail to and from Pearson. |
| Mailing Contact Address | Address designated for mail from Pearson. May include phone, fax, email, etc. |
| Shipping Contact Name | Person designated as POC for all shipments to a physical location. |
| Shipping Contact Address | Address designated for material shipments. May include phone, fax, email, etc. |
For more information, see Manage Organizations.
User Data
A user is a person that is authorized to use PearsonAccess next. User data generally includes, but is not limited to, the information below.
Names may vary.
| Name | Description |
|---|---|
| Username | For logging in to the system and tracking user activity. |
| Name | The user's actual name. |
| The user's email address. | |
| Organizations | Any and all organizations that the user's account is authorized to view data for or interact with for testing procedures. |
| Roles and Permissions | Designated responsibilities in the system and designated data and system functions the user's account has the ability to access and use. |
| Active Dates | The window of time during which the user's account is permitted to log in to the system. |
For more information, see Manage Users.
Student Data
Students are the test-takers within an organization. Student data refers to student demographic data and test-related information.
Student data generally includes, but is not limited to, the information below.
Names may vary.
| Name | Description |
|---|---|
| Name | Student's name. |
| Date of Birth | Student's date of birth. |
| Student Code | A unique student code that identifies the student in the system. |
| District Code | The unique district code to which the student's information is connected. |
| School Code | The unique school code to which the student's information is connected. |
| Grade | Student's grade. |
| Teacher Name | Teacher to whose class the student is assigned. Some programs name this field Class Name or something similar. |
The following demographic entries are common categories, but each program records different data. Also, some record data in a small number of fields and others use a different field for each demographic entry, such as "Ethnicity" vs "White, Black, Hispanic, Asian, etc..." | |
| Name | Description |
| Gender | Student's gender. |
| Ethnicity | Student's ethnicity. |
| Free/Reduced Lunch Status | Whether the student receives government lunch assistance. |
| Migrant Status | Whether the student is a member of a family of migrant workers. |
| Personal Needs Profile (PNP) | List of accommodations attached to a student record. Indicates any special requirements that the student needs to test. |
| Special Programs | List of programs that the student is involved in, such as Gifted, English Language Learner, etc. |
| Test Code | Student's test assignment. Additional fields also may indicate test session assignments, test form assignments, etc. |
For more information, see Manage Students.