Proctor groups are generated automatically for administrations, but you also can manually create proctor groups that can be assigned to a school in or out of your org scope. Note that a class may have students being administered assessments in multiple proctor groups, but the student results will still be associated with their class. Administrations with a manually created proctor group will have a unique test code and proctor password. 

You may want to manually create a proctor group when:

  • A class is divided into multiple proctor groups, each taking the assessment in several different locations within the school, or offsite.
  • Students with the "Extra Time" accommodation are taking the assessment in a separate room.
  • Students taking a make-up session from different classrooms are being proctored together at a later date.

To create a proctor group:

  1. Go to Test Management > Administrations.
  2. In the appropriate admin card, select View in the Proctor Groups menu.
  3. Click Create Group.
  4. On the Proctor Group Config page, enter the Proctor Group Name and select a district and school.
  5. Optionally, click the plus symbol to add students (see instructions below).
  6. TestNav Only: If available for your program, optionally select the Remote Proctoring checkbox to proctor the test remotely, such as at a different school. On the Proctor Groups page, a camera icon indicates are remote proctor group. The proctor can view students if they enable their camera, and students can click the Raise Hand icon to get help via chat.
  7. Click Submit to save the proctor group.

The proctor group you created will now appear with the original list of proctor groups. The proctor group will have a unique test code and proctor password.

Adding Students to a Proctor Group

You can add students as part of creating the proctor group.

In the Add Students popup (Step 5 above):

  1. Search for students by name or use additional filters to search by class, accommodation and school.
  2. An icon in the first column indicates the student is already in a proctor group; hovering over it indicates the currently assigned group.
  3. Click the plus icon to add a single student or click the Add # Students button to add all the students on the current page.
  4. Click Close when done.

Add students screen

Sample Add Students window


See also:

  • Create an Administration for more information on how proctor groups are managed in eligibility-based and class-based administrations.
  • As an alternative, you can upload a spreadsheet with group names and students; see Upload Proctor Groups for details.

Tiny Link: https://support.assessment.pearson.com/x/JIKNC